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A character style is a collection of character formatting attributes that can be applied to text in a single step. A paragraph style includes both character and paragraph formatting attributes and can be applied to a paragraph or range of paragraphs. Paragraph styles and character styles are found on separate panels.

Paragraph and characters styles are sometimes called text styles. A named grid format can be applied to a frame grid in the Frame Grid format settings.

See Named Grids panel overview. You can also use create an object style with grid characteristics. See About object styles. When you change the formatting of a style, all text to which the style has been applied are updated with the new format. When the contents are updated in InDesign, new styles are added to the InDesign document, but any style modifications made in InCopy is overridden by the InDesign style. For linked content, it is best to manage your styles in InDesign. By default, each new document contains a [Basic Paragraph] style that is applied to text you type.

You can rename and delete styles that you create. You can also select a different default style to apply to text. Unlike paragraph styles, character styles do not include all the formatting attributes of selected text. Instead, when you create a character style, InDesign makes only those attributes that are different from the formatting of the selected text part of the style. That way, you can create a character style that, when applied to text, changes only some attributes, such as the font family and size, ignoring all other character attributes.

If you want other attributes to be part of the style, add them when editing the style. You can automatically apply styles as you type text. If you use the context menu when applying a style to two or more paragraphs, you can cause the parent style to be applied to the first paragraph and the Next Style to be applied to the additional paragraphs.

See Apply styles. Use the Character Styles panel to create, name, and apply character styles to text within a paragraph; use the Paragraph Styles panel to create, name, and apply paragraph styles to entire paragraphs. Styles are saved with a document and display in the panel each time you open that document.

When you select text or position the insertion point, any style that has been applied to that text is highlighted in either of the Styles panels, unless the style is in a collapsed style group.

If you select a range of text that contains multiple styles, no style is highlighted in the Styles panel. If the styles you want exist in another InDesign, InCopy, or word-processing document, you can import those styles for use in your current document. If you are working with a stand-alone story, you can also define character and paragraph styles in InCopy. If you want to base a new style on the formatting of existing text, select that text, or place the insertion point in it.

The Based On option lets you link styles to each other, so that changes in one style ripple through the styles that are based on it. By default, new styles are based on [No Paragraph Style] for paragraph styles or [None] for character styles, or on the style of any currently selected text. For Next Style Paragraph Styles panel only , specify which style is applied after the current style when you press Enter or Return.

To add a keyboard shortcut, position the insertion point in the Shortcut box, and make sure that Num Lock is turned on. You cannot use letters or non-keypad numbers for defining style shortcuts. If your keyboard does not have a Num Lock key, you cannot add keyboard shortcuts to styles.

If you want the new style to be applied to the selected text, select Apply Style To Selection. When specifying a Character Color in the Style Options dialog box, you can create a new color by double-clicking the fill or stroke box.

For character styles, attributes you do not specify are ignored; when the style is applied, text retains the paragraph style formatting for that attribute. To remove an attribute setting from a character style:. Styles you create appear only in the current document.

If no document is open, the styles you create appear in all new documents. Many document designs feature hierarchies of styles sharing certain attributes. The headings and subheads, for example, often use the same font. You can easily create links between similar styles by creating a base, or parent , style. When you edit the parent style, the child styles will change as well. You can then edit the child styles to distinguish them from the parent style.

By default, new styles are based on [No Paragraph Style] or [None], or on the style of any currently selected text. If you make changes to the formatting of a child style and decide you want to start over, click Reset To Base.

Then you can specify new formatting. Similarly, if you change the Based On style of the child style, the child style definition is updated to match its new parent style. You can import paragraph and character styles from another InDesign document any version into the active document. During import, you can determine which styles are loaded and what should occur if a loaded style has the same name as a style in the current document.

You can also import styles from an InCopy document. You can determine which styles are loaded, and what should occur if a loaded style has the same name as a style in the current document.

If you import styles into linked content, new styles are added to the InDesign document when the content is updated, and any style with a name conflict is overridden by the InDesign style with the same name. Use Incoming Style Definition. Overwrites the existing style with the loaded style and applies its new attributes to all text in the current document that used the old style. The definitions of the incoming and existing styles are displayed at the bottom of the Load Styles dialog box so that you can view a comparison.

Renames the loaded style. You can also use the Books feature to share styles. See Synchronize book documents. You can also specify CSS class names to add to the exported content.

It is not required that you enter a class name – InDesign automatically generates one based on the Style Name. Class names are used to generate style definitions for default tags. This option is available only in InDesign. By doing so, you specify which styles format the imported text. Select Show Import Options, and then double-click the Word document. If there is a style name conflict, choose Redefine InDesign Style to format the imported style text with the Word style.

Choose an existing InDesign style to format the imported style text with the InDesign style. Choose Auto Rename to rename the Word style. By default, applying a paragraph style does not remove any existing character formatting or character styles applied to part of a paragraph, although you have the option of removing existing formatting when you apply a style. Such additional formatting is called an override or local formatting. Character styles remove or reset character attributes of existing text if those attributes are defined by the style.

The Next Style option specifies which style will be automatically applied when you press Enter or Return after applying a particular style. It also lets you apply different styles to multiple paragraphs in a single action. For example, suppose that you have three styles for formatting a newspaper column: Title, Byline, and Body.

If the text includes formatting overrides or character styles, the context menu also lets you remove overrides, character styles, or both. One of the advantages of using styles is that when you change the definition of a style, all of the text formatted with that style changes to match the new style definition. In the Styles panel, double-click the style name, or select the style and choose Style Options in the Styles panel menu.

Note that this applies the style to any selected text or text frame or, if no text or text frame is selected, sets the style as the default style for any text you type in new frames. After you apply a style, you can override any of its settings. If you decide you like the changes you made, you can redefine the style so that it matches the formatting of the text you changed.

If you redefine styles in InCopy content linked to an InDesign document, the modifications are overridden when the linked content is updated. When you delete a style, you can select a different style to replace it, and you can choose whether to preserve the formatting. When you delete a style group, you delete all styles within the group.

You are prompted to replace each style in the group one at a time. Choose Delete Style in the panel menu or click the Delete icon at the bottom of the panel. This method is especially useful for deleting a style without applying it to text. If you select [No Paragraph Style] to replace a paragraph style or [None] to replace a character style, select Preserve Formatting to keep the formatting of text to which the style is applied.

The text preserves its formatting but is no longer associated with a style. To delete all unused styles, choose Select All Unused in the Styles panel menu, and then click the Delete icon. When you delete an unused style, you are not prompted to replace the style. When you apply a paragraph style, character styles and other previous formatting remain intact. When formatting that is not part of a style is applied to text with that style applied, it is called an override or local formatting.

In character styles, an override is displayed only if the applied attribute is part of the style. For example, if a character style only changes text color, applying a different font size to the text does not appear as an override. You can clear character styles and formatting overrides when you apply a style. You can also clear overrides from a paragraph to which a style has been applied.

You can then clear overrides, character styles, or both while applying the style. To identify all the Paragraph and Character style overrides applied in your document do the following:.