AutoArchive helps manage the space in your mailbox or on the e-mail server that you are using by automatically moving items to an archive location.

Depending on the options, AutoArchive completes one or both of the following actions:. Moves items from their original location, generally one of your active folders, to an archive folder. The archive file is a type of Outlook Data File.

Some of the folders might be hidden folders. For more information about viewing hidden folders in Windows, see Show hidden files. If you choose to have items deleted, they are not archived. If you choose to have items archived, they cannot be deleted by an AutoArchive.

Once items are archived, they can only be deleted manually. If you have multiple Exchange accounts in your Outlook profile and configure AutoArchive for one account, all other Exchange accounts will have the same settings applied automatically.

For more information about the AutoArchive feature, see Archive older items automatically. Any Outlook item that has exceeded its aging period is included in the next AutoArchive, unless the item has been specifically marked to be excluded. The default aging period for each Outlook folder is as follows:. Note: Folders that you create that contain the same type of items as the Inbox , Calendar , Tasks , Notes , or Journal have the same default, six-month aging period.

For example, a mail folder that you create for status reports received from a co-worker or a contact folder you create for personal contacts. Marking a message as read or unread is an example of a message change. The date when you last changed and saved the item, whichever is later.

Recurring items are not AutoArchived. Regardless of last save date only calendar items that have already happened will be archived. The completion date or when you last changed and saved the task. Tasks that are not marked complete are not AutoArchived. Tasks assigned to other people are archived only if marked complete.

Top of Page. See the following descriptions for the settings and options that you can apply when customizing AutoArchive. Archiving many items at the same time might slow your computer’s performance.

Therefore, it is better to use AutoArchive more frequently to reduce the number of items processed. Prompt before AutoArchive runs Choose whether you want a reminder message to appear before AutoArchive processes your Outlook items.

When prompts appear, you can click No on the reminder message to cancel that AutoArchive session. Delete expired items e-mail folders only This option is off by default.

Select this check box to delete messages after their aging period has passed. Archive or delete old items Choose this option if you want to set or change the settings that follow. If this check box is cleared, AutoArchive runs using default settings.

Show archive folder in folder list Select this check box to have the Archive folder listed with your other working folders in the Navigation Pane.

If you do not use this option, you can still open your archive folder — click the File tab, then on the Open tab, click Open Outlook Data File. Clean out items older than Specify the age at which you want items to be archived, in days, weeks, or months. You can configure a period of one day up to a maximum of 60 months. Move old items to Select this check box to archive old items instead of automatically delete them.

The default folder appears in the box. To use a different folder, enter the folder location in the box or click Browse. Selecting this option clears selection of the Permanently delete items option. Permanently delete items This option deletes any expired items. They are not moved and no archive copy is kept.

Selecting this option clears selection of the Move old items to option. Apply these settings to all folders now This option applies the AutoArchive settings, including your changes, to all folders. To specify unique settings for one or more folders, do not choose this option.

Instead, right-click the folder, click Properties and then go to the AutoArchive tab to change settings for each folder that you want to change. Notes: If you choose to have items deleted, they are not archived. Need more help? Expand your Office skills. Get new features first. Was this information helpful? Yes No.

Any other feedback? The more you tell us, the more we can help. How can we improve? Send No thanks. The date the Journal entry was created or when you last changed and saved the entry. Contacts are not archived by default. However, you can manually archive them.

[Microsoft outlook 2016 archive settings free download

Every day your account gets flooded with new emails, making your inbox a cluttered mess and also increasing the size of your Outlook file. Use the archive feature in Outlook to keep your mailbox from growing out of control. When you archive email, it saves the messages in another Outlook data file. Meanwhile, the Outlook file that you work with every day stays lean and mean.

By default, Outlook automatically archives old items on a regular basis. You can, however, change how often Outlook archives, where the archive file is stored, and other options. Choose the AutoArchive options you want or don’t want. Here you’ll be able to turn off AutoArchive uncheck the box next to “Run AutoArchive every [X] days” or change its frequency, determine how old items have to be before they’re archived, and set old items to be deleted instead of moved to an archive.

Whether or not you have AutoArchive enabled in Outlook, you can archive items manually–a good way to clear out your inbox while still saving messages in case you need them later. Follow these steps to do this in Outlook Choose the folder you want to archive. Outlook will save that folder and all the subfolders beneath it. If you choose “Outlook” the highest level folder , all of the items in Outlook will be moved to a new data file.

Select your archive options , such as item date. You can change how old emails or other items have to be before they get archived and also choose or create a different. Click OK and Outlook will start archiving your mail and other items, depending on the folder you selected. You can archive mail in Outlook whenever you want and move the archive. When you want to access those old emails again, just open the. Laptop Mag. Please deactivate your ad blocker in order to see our subscription offer.

Microsoft outlook 2016 archive settings free download

If this is the first time you’re installing Office you may have some setup steps to do first. Expand the learn more section below. However, if you’re reinstalling Office, and you’ve already redeemed a product key and have an account associated with Office, then go to the section sign in and install Office on your PC or Mac.

Some Office and Office products come with a product key. If yours did, before installing Office for the first time, sign in with an existing or new Microsoft account and enter your product key at office.

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This is the account you’ll use to install Office following the steps below. Volume license versions : If you work in an organization that manages your installations, you might need to talk to your IT department. Some organizations have different methods to install Office on multiple devices. Third-party seller : You bought Office from a third-party and you’re having problems with the product key.

Go to your Microsoft account dashboard and if you’re not already signed in, select Sign in. Forgot your account details? See I forgot the account I use with Office. From the top of the page, select Services and subscriptions and on that page find the Office product you want to install and select Install. To install Office in a different language, or to install the bit version , select the link Other options. Choose the language and bit version you want, and then select Install.

You’re now ready to install Office. Remember a one-time purchase version of Office is licensed for one install only. If you see the User Account Control prompt that says, Do you want to allow this app to make changes to your device?

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Follow the instructions in the window to find your Office apps. For example depending on your version of Windows, select Start and then scroll to find the app you want to open such as Excel or Word, or type the name of the app in the search box.

If you’re unable to install Office see Troubleshoot installing Office for more help. Start using an Office application right away by opening any app such as Word or Excel. Can’t find Office after installing? In most cases, Office is activated once you start an application and after you agree to the License terms by selecting Accept.

Office might activate automatically. However, depending on your product you might see the Microsoft Office Activation Wizard. If so, follow the prompts to activate Office. If you need activation help, see Activate Office. Upgrade to Microsoft to work anywhere from any device and continue to receive support. If you’re stuck at the Verifying…. On the first installation screen, select Continue to begin the installation process. Review the software license agreement, and then click Continue.

Select Agree to agree to the terms of the software license agreement. Review the disk space requirements or change your install location, and then click Install. Note: If you want to only install specific Office apps and not the entire suite, click the Customize button and uncheck the programs you don’t want.

Enter your Mac login password, if prompted, and then click Install Software. This is the password that you use to log in to your Mac. The software begins to install. Click Close when the installation is finished. If Office installation fails, see What to try if you can’t install or activate Office for Mac. Click the Launchpad icon in the Dock to display all of your apps.

The What’s New window opens automatically when you launch Word. Click Get Started to start activating. If you need help activating Office, see Activate Office for Mac. If Office activation fails, see What to try if you can’t install or activate Office for Mac. Yes, you can install and use Office for Mac and Office for Mac at the same time. However, we recommend that you uninstall Office for Mac before you install the new version just to prevent any confusion.

Yes, see Install and set up Office on an iPhone or iPad. You can also set up email on an iOS device iPhone or iPad. In most cases, Office is activated once you start an application and after you click Accept to agree to the Microsoft Office License Agreement.

Office might activate automatically when you open an app, such as Word, for the first time. If it doesn’t and you see the Microsoft Office Activation Wizard, follow the prompts to activate Office. If you need help with activation, see Activate Office using the Activation wizard. Install Office for the first time Some Office and Office products come with a product key. Reinstall Office If Office originally came pre-installed and you need to reinstall on it on the same device or a new device, you should already have a Microsoft account associated with your copy of Office.

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[Video: Set up AutoArchive

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See how to enable scripts. Select Language:. Microsoft has released an update for Microsoft Outlook Bit Edition. This update 201 the latest fixes to Microsoft Outlook Bit Edition. Additionally, this update contains stability and performance improvements. Details Version:. File Name:. Date Published:. File Size:. System Requirements Supported Operating System. Install Instructions To start the download, click the Download адрес and then do one of the following, or select another language from Change Language sehtings then click Change.

Click Run to start the installation immediately. Click Save to http://replace.me/8950.txt the download to your computer for installation at a later time IT professional resources Afchive professional working in dowlnoad environments can find complete resources for deploying Office updates in an organization on the Microsoft Office Desktop Applications TechCenter.

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